​Handling of personal information

Enactment date October 30, 2019

Last amendment date July 1, 2020

 

CogSmart Co., Ltd. (hereinafter referred to as "the Company") manufactures and sells software for improving and maintaining brain function, and is engaged in customers, business partners, employees, and related parties. We recognize that the protection of personal information is a serious responsibility. Therefore, based on the principle of respect for personality and the code of conduct established by ourselves, we will fully recognize our social mission, protect the rights of individuals, and comply with laws and regulations regarding personal information. In addition, we have built a personal information protection management system to embody the policies shown below, and while constantly recognizing the latest IT technology trends, changes in social demands, changes in the business environment, etc., we will continue to improve them. We hereby declare that we will work together as a company.

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1.   We will acquire, use and provide appropriate personal information, and will not handle personal information beyond the scope necessary to achieve the specified purpose of use.

   In addition, we will take measures for that purpose.

2. We will comply with laws and regulations regarding the handling of personal information, guidelines set by the government, and other norms.

3.   In order to prevent risks such as leakage, loss, and damage of personal information by taking reasonable safety measures, we inject management resources that match the actual situation of the business and continue to maintain the security system of personal information. I will improve it.

   In case of emergency, we will take corrective measures promptly.

4. We will respond promptly and sincerely to complaints and consultations regarding the handling of personal information.

5. The personal information protection management system will be reviewed in a timely and appropriate manner in consideration of changes in the environment surrounding the Company and the actual situation, and continuous improvements will be made.

CogSmart Co., Ltd.

Representative Director Akira Higuchi

  that's all

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[Contact for inquiries regarding the privacy policy and complaints / consultation regarding personal information]

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H1O Hirakawacho, 1-6-4 Hirakawacho, Chiyoda-ku, Tokyo 102-0093

CogSmart Co., Ltd.

Contact point for inquiries regarding personal information Personal information protection manager

E-mail address: info@cogsmart-global.com * Please refrain from specific e-mails.

TEL: 03-6272-8000 (Reception hours 10: 00-17: 00)

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Publication of the purpose of use of personal information

CogSmart Co., Ltd. (hereinafter referred to as "the Company") states that the use of personal information within the scope of the following purposes is stated in Article 18, Paragraph 1 of the Personal Information Protection Law (Personal Information Protection Law). We will announce it based on.

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Purpose of use of personal information

(1) Purpose of use when acquiring personal information described in documents directly from the person (including those by homepage, e-mail, etc., hereinafter referred to as "documents")

• Customer's personal information is used to provide services and products in the manufacturing and sales business of software for improving and maintaining brain function, related after-sales services, and information on new services and products (*) (*). If you agree, we will include you by email.

• Personal information of those who inquire about each of our businesses is to answer inquiries

• Personal information to our shareholders is for communication, provision of various information, shareholder management and related / incidental business.

• Personal information of our employees is for personnel and labor management, business management, health management, security management, etc.

• Direct applicant information to our company is for recruitment work
   

(2) Purpose of use when acquiring personal information from the person himself / herself by a method other than direct writing

• To carry out tests, interventions and prevention for improving and maintaining brain function entrusted by us, and support services for these.

• To provide personnel information of cooperating companies to the outsourcer to confirm skills

• Applicant information from Hello Work and private employment placement sites is for recruitment work

that's all

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About dissemination of matters related to retained personal data

Personal data held by CogSmart Co., Ltd. (hereinafter referred to as "the Company") (the Company notifies, discloses, corrects, adds or deletes the purpose of use, suspends use, deletes, and suspends provision to third parties. Those who have the authority to do) are as follows.

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1. 1. Name, affiliation and contact information of the administrator regarding personal information

Manager name: Shota Nakamura

Title: Personal Information Protection Manager of CogSmart Co., Ltd.

Contact: Phone 03-6272-8000

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2. Purpose of use of retained personal data

• Personal information of those who inquire about each of our businesses is to answer inquiries

• The personal information of our recruitment applicants will be used in recruitment operations.

• Customer's personal information is used to provide services and products in the manufacturing and sales business of software for improving and maintaining brain function, related after-sales services, and information on new services and products (*) (*). If you agree, we will include you by email.

• Personal information of our employees is for personnel and labor management, business management, health management, security management, etc.

 

3. 3. Where to make complaints about retained personal data

For inquiries regarding retained personal data, please contact the following window.

H1O Hirakawacho, 1-6-4 Hirakawacho, Chiyoda-ku, Tokyo 102-0093

CogSmart Co., Ltd. Inquiries regarding personal information

Email address: info@cogsmart-global.com

TEL: 03-6272-8000 (Reception hours 10: 00-17: 00)

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4. About the authorized personal information protection organization that we join

We do not have an authorized personal information protection organization to join.

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Procedures for disclosure of retained personal data, etc.

You can request "notification of purpose of use, disclosure, correction, addition or deletion, suspension of use, erasure and suspension of provision to third parties" (disclosure, etc.) for retained personal data.

We will respond to requests for disclosure of personal information by the following procedure.

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1. 1. Accepting requests for disclosure, etc.

(1) Please contact the following address.
We will mail the "prescribed form", so after arriving and agreeing to our "Handling of Personal Information", please mail or bring it to the following address.

H1O Hirakawacho, 1-6-4 Hirakawacho, Chiyoda-ku, Tokyo  102-0093

CogSmart Co., Ltd. Inquiries regarding personal information

Email address: info@cogsmart-global.com

TEL: 03-6272-8000 (Reception hours 10: 00-17: 00)

(2) To verify your identity, please mail or bring one of the following documents with (1) "Prescribed Form".

• A copy of a driver's license, passport, or other official certificate that can be used to verify your identity (the name and address of the person requesting disclosure, etc. are stated).

• A copy of the resident's card (created within 30 days before the request for disclosure, etc.)

(3) If the agent performs the procedure, in addition to (1) "prescribed form" and (2) "identity verification document", one of the following a) and b) documents are also included. Please mail or bring it with you.

A) Identity verification documents for agents

• A copy of a document certifying the agent, a driver's license of the agent, a passport, or other official certificate that can be used to confirm the agent (the name and address of the agent requesting disclosure, etc. are stated).

• A copy of the agent's resident's card (created within 30 days before the request for disclosure, etc.)

• If the agent is a lawyer, a document that shows the registration number

B) Document certifying the right of proxy (power of attorney, etc.)

• If the registered domicile is clearly stated in the document certifying the person or the agent, it is okay to delete it.

• Documents certifying the person or agent will be responsibly disposed of within two months after we obtain them.

2. 2. "Request for Disclosure, etc." Fee and Collection Method

Only in the case of a request for notification of purpose of use or disclosure, the following amount (including the reply fee from our company) will be charged for each request. Please enclose the following amount of postal fixed amount small exchange when mailing the billing documents.

• Fee amount: 1,000 yen (tax included)

3. 3. Notification of examination results

We will inform you of the result of the examination in our company without delay by the following method.

• In the case of notification or disclosure of the purpose of use of personal information, a document will be mailed or handed over.

• In case of correction, notification or deletion, suspension of use, erasure and suspension of provision of personal information to a third party, telephone or email

For the destination of the document, select one of the following appropriate methods.

• The reply text will be mailed to the registered address.

• Fax the answer text to the registered fax number of the person.

• E-mail the reply text to the registered e-mail address of the person.

• Call the registered person's phone number and answer verbally.

that's all

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